Job Description

Toyota of Melbourne, the largest volume automotive dealership in Brevard County, is hiring for a Billing & Title Clerk. We value our employees and invest in their success! We Offer:

• Health, Dental & Vision Insurance
• Disability & Life Insurance
• 401(k) Retirement Plan with company match
• Paid Time Off (PTO)
• Seven scheduled days off per month
• Friendly, team-oriented work environment
• Great opportunity for a successful, long-term career

• Routes vehicle transactions and ensure the proper completion of related documentation through the accounting office.
• Posts all vehicle sales in DMS verifying costs for sales tax, tag & registration.
• Handles the legal transfer of documents for the Department of Motor Vehicles.
• Audit all vehicle sales transactions for completeness & accuracy.
• Posts sales transactions to accounting records such as worksheets, ledgers, and computer files.
• Reconciles office records with those of the sales department.
• Performs lien payoffs, cut miscellaneous payoffs and bird dog checks, determine eligibility on factory rebates prior to accepting deals in office.
• Prepares a daily report of contracts sent to bank, and deal log to account for all deal records. Compiles a list of and tracks any open or unwound transactions.
• Resolves any titling problems with the responsible managers.
• Adjust commission as needed with sales manager approval.
• Maintain accurate records, prepare any journal entries to make adjustments for the following accounting schedules: 2320, 2400, 3021, 3010, 2115, 2245, & 3005.
• Processes all new and used vehicles for registration in the state in which they will be titled.
• Prepares tag and title documents. Submits all legal transfer work to the Department of Motor Vehicles or tag office.
• Verifies that funds have been collected and the correct lien holder paid off before processing title applications.
• Checks for accuracy in the application and ensure that all information is complete.
• Bills out all dealer trades and prepares Certificates of Origin.
• Maintains files for all dealer trade and wholesale vendors W9, dealer license and sales tax certificates.
• Maintains a system to verify out-of-state titles.
• Cut applicable refund checks and payment to tag agency.
• Call on all payoffs where title has not been received within 14 days.
• Keeps abreast of factory sales programs and ensure proper credits to accounts are made.
• Frequently audit dealer tags.
• Responsible for follow up on all unpaid dealer trade and wholesale balances and specifically maintaining the following schedules: 2111 & 3030.
• Compiles and maintains a complete list of all outstanding title work.
• Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Signs over titles for all wholesalers who have paid in full.
• Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Processes yearly renewal of dealer tags in conjunction with comptroller.
• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
• Compiles reports as requested. Handles special clerical projects as instructed by either the controller or the office manager.
• Maintains a professional appearance and reliable attendance on scheduled workdays.
• Attends managers' meetings as requested.

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